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Meeting Rules

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The Meeting Rules Tab holds the following options:


Voting - Meeting Rules


Under the heading of Who Votes, you will find the Chairperson Votes setting:


Chairperson Votes Setting


It has 3 possible options: Always, Never, and To Break Ties.  If your chairperson is a regular voter, choose the "Always" setting.  On the other hand, if your chairperson only votes in the case of a tie, choose the "To Break Ties" setting.  And if your chairperson never votes but "only" presides over the meeting, choose the "Never" setting.


Under the heading of Treatment of Abstains, you will find the Allow Abstains settings:


Allow Abstains Setting


If your group's by-laws permit members to cast abstentions (a vote that is neither a yes nor a no), then choose the "Yes" setting for the Allow Abstains option.  If not, choose the "No" setting.


If your chairperson only votes in the case of a tie, the Allow Chair to Abstain option controls whether or not the chairperson must break the tie by voting yes or no or whether the chair may abstain, preserving the tie.


Use the Default Voting Criteria option to select the default criteria to use on any roll call votes:


Default Voting Criteria


This setting has 8 possible options:


Voting Criteria Options


"Majority", "2/3", and "3/4" determine the pass/fail outcome based on the number of voters who are present, not the full membership.


If you select the "Custom" option, the Number of Yes Votes Needed option will activate and allow you to select the exact number of yes votes you need to pass an item.


Choose the setting that represents the voting criteria you typically use in roll call votes, keeping in mind that you can associate different voting criteria with different agenda items in an agenda.  The agenda development process is discussed at the end of this section of the manual.


Under the heading of Vote Display, there are 2 settings:


Vote Display Settings


The Display Vote Tally setting determines whether the voters' positions will be revealed "Automatically, After Last Voter Registers" or "Manually, Initiated by Clerk".  Choose the setting that you prefer, given that the "Manual" option gives you the opportunity to ask if everyone is finished and satisfied with their voting positions prior to their being revealed.


The Display Voting Positions setting has 3 options: All at Once, As Cast, and Anonymously.  As the name implies, if you would like for all voting positions to be displayed or revealed at the same time, choose the "All at Once" setting.  On the other hand, if you would like for voters' positions to be revealed as soon as they are cast, choose the "As Cast" setting.  The Anonymous setting will never reveal individual voters' positions; it will only show a vote tally and a pass/fail outcome.  This setting is appropriate for officer elections where the voting positions are Smith/Jones/Miller, for example, instead of Yes/No/Abstain.


Limit Voting Time, if set to "Yes" and given a value in terms of seconds, allows a group to limit voting to a specified time limit.  This option, like the public speaker time, just be enabled on each agenda item for which voting time should be limited.