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Request to Speak

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The Request to Speak (or RTS) process is an electronic hand-raising option that is very useful to the group chairperson as well as to other group members and the audience.  It enables members to request to speak without interrupting anyone (and without having to be seen by the chairperson), and it can place them in an ordered list or queue.

 

4 options govern how the RTS process will be managed in a meeting:

 

RTS Settings

 

Enable Request to Speak Sequencing, if set to Yes, will display 2 buttons on members' devices - one for requesting to speak and one for cancelling (or withdrawing) a request.  The actual text of these buttons is controlled using the Voter Button Setup Table on the Display Tab under Voting (covered 2 topics earlier).  If this option is set to "No", then the RTS features of RollCall Pro are disabled and RTS-related buttons will not appear on member devices.

 

Display RTS Requests, if set to "Yes", will cause members' requests to speak to display on the clerk's Meeting Manager screen and on the Public Display.

 

Number the RTS Queue, if set to "Yes", will also number the members' requests to speak on the clerk's Meeting Manager screen and on the Public Display.

 

If you are using RollCall Pro in standalone mode without connecting it to RTS Pro (our separate microphone & camera control system), then these 3 options are the only ones that are relevant to the request to speak process.

 

On the other hand, if your chairperson is using RTS Pro to provide touchscreen control of microphones & cameras in the room, then RollCall Pro needs to be connected to RTS Pro so that requests to speak are "passed on" to RTS Pro.

 

The RTS Receiver IP value is the IP address of the computer where RTS Pro is running.  After entering this value (which is shown on the chairperson's RTS Pro screen), click "Connect" to establish a connection between the RollCall Pro PC and the chair's RTS Pro PC.

 

The Request to Speak Tab also holds Public Timer controls:

 

Public Timer Controls with Sounds

 

The Show Public Timer option governs whether or not the public speaker timer is available for you to use in a meeting.  If this option is set to "Yes", it does not cause the timer to display on any given agenda item.  You make the determination - item by item in your agenda (the following topic) - as to when the timer will be on display during your meeting, but if you wish to use it at all, you must set this option to "Yes".

 

Though the amount of time available for speaking is adjustable on the fly on the Meeting Tab, the Default Time option sets the starting value for the timer, which is established via the dropdown menu in 15-second increments.

 

The Play Timer Expiration Sound option determines whether or not to play a sound when the timer reaches a zero value.  If set to "Yes", this option will cause a sound file named "TimerExpirationSound.wav" to play.  This file is located in the program's Sounds folder, along with other sample sounds.  To change the sound that's played when time expires, simply rename one of the sample sounds (or another .wav file you prefer) to "TimerExpirationSound.wav".

 

The Display Timer Alert option determines whether or not to change the timer background color to red at some point in the countdown sequence.  The value entered into the Seconds Remaining field determines the timer's alert level.

 

The Play Alert Sound option determines whether or not to play a sound when the timer's alert level has been reached.  If set to "Yes", this option will cause a sound file named "AlertSound.wav" to play.  This file is also located in the program's Sounds folder.  To change the sound that's played when the timer's alert level has been reached, rename one of the sample sounds (or another .wav file you prefer) to "AlertSound.wav".