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Roster Setup

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The Roster Tab contains all the settings related to the membership of the group and which & what type of device should be associated with them:

 

Roster table

 

The Roster Table has a row for each member of the group, which is controlled by the Number of Devices setting.  A group can utilize (a.k.a., a chairperson can control) up to 72 devices.  Use the up/down controls on the Number of Devices setting until it matches the number of devices your groups will be using.  Keep in mind that a group might include non-voting members who need to participate in the request to speak process, such as an attorney, an administrator, or a deputy.

 

Each row in the table contains information about a single device:

 

Roster single row

 

The Display Name field holds the name of the member that is shown on the chair's display.  (It is also the name of the PNG file that you wish to associate with this device.  More on this later.)

 

The Type field indicates what type of device to associate with a Display Name.  Four types of devices may be controlled by the chair:

 

The Voter device type should be associated with voting members of the group.  These are the people who will be using devices to request to speak.  When they are recognized by the chair, their RTS icon will blink to draw the chair's attention.

 

Staff members normally do not participate in the request to speak activity.  Their microphones may be active throughout a meeting or may only used infrequently.  In either case, when activated, Staff members' RTS icons do not blink.

 

The Location device type should be associated with places in the room where people occasionally stand and present, such as a lectern. Locations' RTS icons also do not blink when the devices in those locations are activated.

 

The View device type is associated with cameras.  While any number (or all) of Voter, Staff, and Location devices may be active at once, only one View device may be active at any given time.

 

The Default field indicates whether or not a device should be active at the outset of a session.  For example, if you want the chair's microphone to be on at the beginning of a session, then you would choose a default value of "On" for this device.  If/when the chair presses the Mute All Speakers button during a meeting, all devices will be returned to their default state - off or on.

 

The Chair? selector is a radio button that - if selected - indicates that the member is the chairperson of the group.  In RTS Pro, the person who is designated as  the chairperson is not able to request to speak (because they can speak any time they want), and their device icon behaves like a staff member's icon - it does not blink when activated.

 

The Keypad field is only used when you are operating RTS Pro in conjunction with RollCall Pro, and RollCall Pro is "passing" to RTS Pro any requests to speak it is receiving from a group's devices.  It is an index field, and its value should match the value you have entered in the corresponding roster field in RollCall Pro.  The Keypad field is numeric and may contain any number from 1-72.